Purchasing
Mississippi law requires that Madison County operate a Central Purchasing Office.
The Madison County Purchasing Department has sole responsibility for purchasing all equipment, heavy equipment, machinery, supplies, commodities, materials, and services used by any office or department of the County except for those offices or departments whose expenditures are not required by law to be approved by the Board of Supervisors.
It is the policy of Madison County Purchasing Department to provide all Vendors a fair, equitable, and competitive opportunity to sell equipment, heavy equipment, machinery, supplies, commodities, materials, and services to the County.
Vendors seeking to sell equipment, heavy equipment, machinery, supplies, commodities, materials, and services to Madison County should first contact the Purchasing Department instead of the office or department that will be the end user of their product or service. This process will help to ensure that the Vendor has a complete understanding of the pertinent state purchasing laws as well as Madison County's purchasing policies.
A Purchase Order is required before any purchase can be made by Madison County in an amount greater than $100. It is the Vendor's responsibility to obtain a purchase order on any purchase greater than $100. The Mississippi Code forbids Madison County from paying invoices from Vendors who fail to secure a Purchase Order prior to the acceptance of an order for equipment, heavy equipment, machinery, supplies, commodities, materials, and services. After-the-fact purchase orders cannot and will not be issued by the Madison County Purchasing Department. To read or print a copy of the Purchasing Law Summary provided by the State Auditor's Office, click on the button labeled "Purchasing Law" located in the upper right-hand part of this web.
For your convenience, printable copies of Madison County's Bid Notices and Bid Specifications are available on this Web Site by clicking on the button labeled "Bid Notices" located in the upper right part of this page.
Additional information is available from the Madison County Purchasing Department by telephoning 601-855-5503, via e-mail to hardy@madison-co.com, or in person from the Purchasing Department.